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Document Management Service Solutions from The Windward Group

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Document Management Service Solutions from The Windward Group

P: (985) 893-4606

F: (985) 893-0106

E: info@thewindwardgroup.net

Who We Are

The Windward Group streamlines business processes as a systems integrator of information management technologies with a special expertise in migrating data from legacy and homegrown systems to the InfoArchive platform from EMC. Learn More

The Windward Wire

The Windward Group Has Partnered with Beach Street Consulting

The Windward Group Has Partnered with Beach Street Consulting

Beach Street Consulting & The Windward GroupThe Windward Group proudly announces their recent alliance with Beach Street Consulting to become a one-stop shop for EMC Information Intelligence Group (IIG) customers. This partnership will allow EMC to use both partners' full breadth of expertise to go after new and existing customers. An agreement between two IIG partners is unprecedented yet it serves perfectly to grow both organizations.

"The Windward Group couldn't be more excited about joining forces with Beach Street. We have had a long standing relationship with them and know exactly how important they are to the IIG community. We have been looking to enhance our technical offerings and Beach Street was the perfect fit," says Brant Rathe, VP at The Windward Group.

"We are always looking for more effective ways to bring our products to market. Through our partnership with The Windward Group, we will be able to collectively work with a larger customer base and deliver more value than ever with the EMC software platform. We are already working together on several active accounts and we have been impressed with their team so far.” – John Burns, President, Beach Street Consulting.

About Beach Street Consulting

Beach Street Consulting develops and implements content-focused business process automation solutions. We provide consulting services to enable these solutions for our customers and are widely considered experts working with the Documentum platform, specifically the xCP and Captiva Suites from EMC Corporation.

About The Windward Group

The Windward Group is a leading provider of document imaging and enterprise content management (ECM) solutions. We streamline business processes as a systems integrator of document management technologies with special expertise in migrating data from legacy and homegrown systems to the InfoArchive Platform from EMC. We also provide business process outsourcing (BPO) services, including document scanning, data entry and off-site records management & storage.

For more information please contact:

Aaron Riddle, Director of Marketing
The Windward Group
265 General Patton Ave.
Mandeville, LA 70471

Phone: (985) 893-4606
Email: ariddle@thewindwardgroup.net

How to Enable Big Data Analytics for Medical Research with Structured & Unstructured Archival for EMR

How to Enable Big Data Analytics for Medical Research with EMC InfoArchive | The Windward Group

Archiving for Revenue, Cost Containment, Not Just Compliance

EMR systems like Epic have revolutionized the way medical information is captured and accessed by healthcare professionals, but there's a big problem: data is often purged from production EMR systems to maintain optimal efficiency of expensive Tier-1 storage. With today's big data analytical tools, data has tremendous value and now there is a solution for retaining structured records along with all associated unstructured data, such as radiographs, registration forms, ABNs, and even dictation audio encapsulated/embedded with the EMR records, while keeping systems functioning at their peak efficiency.

Why Does Structured Data Need to Be Purged from EMR Systems?

As data storage requirements grow, EMR systems can lose acceptable responsiveness, causing frustration for users and creating system instability. Compliance documentation, which may be in unstructured formats such as PDF reports, needs to be maintained and ideally stored as a single entity with the data itself. Storing unstructured data inside of the production database can result in bloat, while linking to external storage areas loses integrated referential integrity checking.

How to Maintain Both Structured & Unstructured Data with an EMR System?

Hospitals can now keep all structured data and unstructured data, documents and media with third-party archival software, such as InfoArchive from EMC. InfoArchive integrates seamlessly with Epic and other EMR systems so that all data is accessible through the EMR interface in a transparent manner to EMR users.

Why Not Use the EMR System's Archiving Module?

Since these modules are part of the EMR system's infrastructure, too much data will bog down the system and create instability. Most EMR systems only archive for compliance reasons and not with archiving for research in mind. For example, a report may be held to meet some compliance need, but the data that generated that report is lost after the final report is archived. This eliminates the ability to run different report types on the same data. Thus, a separate archive is needed to avoid this problem, and software like Epic already allows you to link to external archives.

Why Not Just Purge the Unstructured Documents?

If a hospital is found to be out of compliance because they are missing any part of the medical record, CMS can remove accreditation, resulting in loss of Medicare and Medicaid reimbursement, often resulting in the closure of the facility or costly remediation and re-accreditation efforts. Additionally, the legal risks of not being able to produce documents to the court are significant.

What Is the Value of Maintaining an Archive of Structured Medical Data?

It's called "Big Data" not simply because of its sheer massive scale, but also the variety and complex nature. To be useful, "Big Data" in healthcare needs to be complete, and timely. The right data to the right provider at the right time a key component. This helps to identify clinically important trends and interactions that lead to more effective patient outcomes. Organizations are joining forces inside and outside a particular system to put their big data together in a wider, more encompassing perspective to monetize the data's value such as through clinical trials.

Never Purge Valuable Medical Data Again

Especially if you already have an EMR system, you can now retain all structured and unstructured medical data without having to worry about system limitations and stability. Implementation of an archive like EMC InfoArchive that is integrated with your EMR can lead to a new chapter in your medical research capabilities. This archive can also be a repository for any other legacy systems like PACS that you may want to move away from.

Contact us to learn more about structured and unstructured medical data archival

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Document Management Service Solutions from The Windward Group

P: (985) 893-4606

F: (985) 893-0106

E: info@thewindwardgroup.net

Clients

By Industry

Education Solutions from The Windward Group

Education

The Windward Group has been supporting Independent School Districts, School Boards, Colleges and Universities since 2002. These institutions have employed our document conversion services for a variety of reasons:

  • Security - Digital files, like their microfilm counterparts, are easily duplicated for offsite storage and backup. The possibility of loss due to water damage, fire, theft, or other perils is eliminated.
  • Reduction in Staff - Search time is dramatically reduced and re-filing is eliminated.
  • Space Savings - The area required for file cabinets and their associated aisle space can be recovered for more efficient use.
  • Student Transcripts - Requests for copies of Transcripts are a never ending task that every Registrar must meet promptly and accurately. Indexing of those type records must be performed with strict attention to personal identification. Security is of paramont importance as a result of the Family Educational Rights and Privacy Act (FERPA).
  • Student Information Systems - The Windward Group has extensive experience in directly integrating Banner SIS with an automated sub-capture software and hardware solution. Our custom integration facilitates the efficient capture of student information into Banner SIS thus eliminating current and future backlog of hard copy documents.
  • Library - The Windward Group has performed scanning services for numerous collegiate, public and speciality libraries. Our services include the scanning of rare hardbound books, special collections, digitization of microfilm collections and photo scrapbooks.
  • Alumni Donor Files - These vital files are frequently accessed by the institutions, associates and volunteers. It is important for the institutions to have immediate controlled access to these files for their endowment campaigns and other fund raising programs.

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Energy

To help organizations address critical business challenges, the EMC Engineering, Plant, and Facilities Management (EPFM) solution helps to optimize engineering and construction projects and improve plant operation and maintenance while ensuring EHS regulatory compliance.

During the six-phase lifecycle of a plant—feasibility, design, construction, operations, renewal, and decommission—individuals and internal and external organizations involved in the various lifecycle phases share significant content and processes. As a result, project owners face critical issues like information loss between project phases that delays completion and increases overall project cost.

In addition, managing multiple—and often custom—systems that aren't well integrated increases IT costs. The risks and costs associated with EHS noncompliance are unacceptably high. Finally, the potential of a plant’s catastrophic event due to wrong or out-of-date information such as standard operating procedures (SOPs) or as-builts being accessed.

Based on EMC Documentum, our EPFM solution reduces the risk of plant shutdown and downtime and ensures successful project completion. It provides secure, efficient access to "as-built" engineering drawings enterprise-wide as well as across enterprise boundaries. This streamlines the business processes that rely upon efficient access to engineering content.

The EPFM solution also reduces user training and deployment costs, and enables interoperability between other applications in the maintenance and project scheduling areas.

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Government Client Solutions from The Windward Group

Government

The Windward Group has provided electronic document management services to hundreds of governmental agencies and departments.

We realize that most records are historical and delicate and often have infinite retention periods. We are particularly sensitive to the historical and fragile nature of such documents and utilize special handling procedures to insure such records are not damaged during the conversion process. We also perform repairs to capture 100% of the available information when dealing with torn or damaged records. In addition to paper records, we specialize in the digital conversion of data previously converted to Microfilm and Microfiche.

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Healthcare

A phenomenal amount of paper accumulates with the ongoing maintenance of patient information. Each patient encounter results in new notes, labs, progress reports, nurses notes, and other documents.

As medical files grow, the physical space required to maintain these files remains the same. Costs continue to increase and chart maintenance becomes more difficult for Health Information Management staff to manage and update.

Additionally, Healthcare organizations are being forced to implement Electronic Medical Records (EMR). They are being challenged to integrate current and historic patient information into these systems. The addition of EMR will introduce another layer that will further fragment patient information across the organization and decrease service quality.

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By Department

Accounts Payable

Accounts payable (AP) is one of the most paper-intensive areas within your organization. Despite accounting/ERP system efficiencies and efforts to implement electronic invoicing, the volume of paper invoices remains significant.

Manual invoice processing extends cycle times and increases the risk of errors, and the invoice process can often touch individuals across widely distributed environments—creating costly and time-consuming invoice approval and payment authorizations.

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Accounts Recievable

With today's accounting and enterprise resource planning (ERP) systems, customer invoicing is largely electronic though correspondence and payments largely are not.

How can we ensure that email, paper letters/notes, shipping documentation, and remittances are all captured and integrated with your accounting/ERP system?

The Windward Group offers a variety of services and solutions to ensure that your accounts receivable function is paperless and streamlined with a combination of email management, document capture, document management, and integration services.

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Human Resources

In most organizations, the human resources (HR) department is challenged to efficiently manage sensitive processes. Paper is ever present and ever difficult to manage..

The Windward Group helps to get rid of the paper and drives efficiency in all HR processes, so that you can:

  • Reduce operating costs by automating manual tasks to capture, organize, and deliver resumes, applications, legal contracts, and other business-critical information
  • Retrieve information via popular Microsoft Office desktop applications, including SharePoint, to enhance the quality of decisions, increase customer service levels, and improve productivity
  • Use Windows-based tools to centrally configure and manage application resources such as templates and repository parameters, storage devices, and business rules
  • Leverage advanced workflow capabilities to improve process efficiency
  • Minimize risk by having complete control over access and security
  • Sleep soundly at night

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Legal

To minimize risk, organizations need to make sure contracts are created efficiently and thoroughly, are instantly accessible by the click of a mouse in the discovery process, and are never lost or damaged due to a disaster or otherwise.

To achieve this, The Windward Group offers workflow automation solutions that can help manage the process of writing and reviewing contracts, and can alert you when contracts are coming up for renewal.

Our document management solutions also ensure that only the right people have secure and instant access, that all contracts versions are maintained and that all correspondence and other documentation relating to each version of the contract is also retained and available.

Lastly, to help you get rid of the paper, we offer document scanning services as well as off-site records storage if the originals need to be kept.

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Engineering

With our large and wide format document scanning capabilities, we can digitize all of your drawings along with engineering change orders (ECOs) and all of your other engineering and business documentation.

The resulting electronic documents can be made available in your current document management system or we can implement on-site software or a cloud-based document management system, the latter of which will allow you to retrieve any engineering document, anywhere and anytime. We can also help you streamline the ECO process with workflow automation.

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