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Document Management Support | The Windward Group

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Contact The Windward Group

P: (985) 893-4606

F: (985) 893-0106


Who We Are

The Windward Group streamlines business processes as a systems integrator of information management technologies with a special expertise in migrating data from legacy and homegrown systems to the InfoArchive platform from EMC. Learn More

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Paper Document Estimator

Paper Document Estimator

If you're thinking about scanning your documents and/or sending them to off-site storage, it's useful to quickly estimate how many documents you actually have without having to leaf through them all – this is how you will be charged.

Here's a handy guide to determine how much paper you actually have. These estimates do not include anything that may be holding your documents together, such as paper clips, folders, bindings, etc.

  • Stacks of Paper: 150-180 pages per inch
  • Drawings & Plans (unrolled/unfolded): 125-150 pages per inch
  • 1" Binders: 250-275 pages
  • 2" Binders: 450-480 pages
  • 3" Binders: 650-670 pages
  • 4" Binders: 750-780 pages
  • 5" Binders: 950-1,050 pages
  • Copy Paper Box (17.5" x 9.75" x 11.5"): 1,800-2,200 pages per box
  • Bankers Box (16" x 10" x 12"): 1,800-2,000 pages per box
  • Vertical Filing Cabinet (2-5 drawers): 2,500 pages per drawer
  • Lateral Filing Cabinet (2-4 drawers): 5,000-6,000 pages per drawer
  • Linear Foot (shelving): 1,500 pages per horizontal foot
  • Photographs: 100-125 per inch

Contact us for help estimating your paper and how many documents need to be scanned

HR Use Case for School Districts: Document Scanning & Workflow

HR Use Case for School Districts: Document Scanning & Workflow Automation | The Windward Group

Many school districts have reclaimed space, achieved instant document retrieval and ensure FERPA, FOIA and HIPAA compliance by scanning student records into document management software like EMC ApplicationXtender. Now, school districts can achieve the same benefits and more by applying these document best practices into their Human Resources Department.

HR Document Scanning & Document Management Software

In addition to stopping the paper from getting out of control, expanding this practice into HR allows school districts three advantages for management of employee information:

  • School districts can find both active and inactive employee files on paper or film (a backfile) much faster (seconds vs. hours or days)
  • Incoming adjunct certification is more easily and thoroughly tracked
  • New employee on-boarding is more quickly achieved with less errors and lost documents using workflow automation software (a document management software module)

Workflow Automation for New Employee On-Boarding

During the hiring process for new teachers and staff, workflow automation software combined with document scanning or using e-forms helps you capture all employee information so you can get them set up in payroll and provide the appropriate security access.

Specifically, workflow automation software helps streamline the capture of the following documentation:

  • Employment applications
  • Drivers license copies
  • I-9s and W-9s
  • State tax forms
  • Direct deposit authorizations
  • Healthcare and 401(k) benefits enrollment
  • Policy acknowledgements

Automated Retention Scheduling

Your document management software will also provide the automated retention scheduling so that you keep these documents for as long as you’re legally required to do so, and that they are destroyed when these requirements are fulfilled.

No Document Left Behind

By streamlining the employee on-boarding process and searching for active/inactive employee files and adjunct certifications, you can spend your time on more important things – like running a top school.

Further efficiency gains can also be achieved by exploring:

  • Invoice processing automation: gain visibility into all money owed and pay your bills on time – also starts with scanning and document management software
  • E-forms: eliminate paper at the source and capture signatures and IDs electronically
  • Cloud document management: achieve instant access from anywhere, including mobile devices, more cost-effectively than with software

Contact us to learn more about document scanning & workflow automation for school districts

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About The Windward Group

P: (985) 893-4606

F: (985) 893-0106



Our Partners

The Windward Group works with a number of business partners to bring you the best-of-breed enterprise content management (ECM) technology.

Our management team carefully assesses our partnerships, aligning them with the needs and demands of our clients. We make it our business to re-evaluate our software solutions and identify new products in the market on a continuous basis, so we are constantly working as an advocate for our clients.



EMC is a global leader in enabling businesses and service providers to transform their operations and deliver information technology as a service (ITaaS).

Fundamental to this transformation is cloud computing. Through innovative products and services, EMC accelerates the journey to cloud computing, helping IT departments to store, manage, protect and analyze their most valuable asset information in a more agile, trusted and cost-efficient way.

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Data Strategies Intl

Data Strategies Int'l is a leading provider of large-scale data migration and conversion services to Fortune 500 and Global 1000 companies that need to upgrade from old technologies to new ones.

Data Strategies Int'l specializes in:

  • Backup Data Migration
  • Document Archive Migration
  • Off-line Conversion
  • Check Image Archive Migration

In the last 18 years of experience with media conversion and data migration services, Data Strategies Int'l has developed highly efficient processes and tools to perform the migration of text and image documents archived by most systems to newer document archive systems. We are vendor neutral and market our services, directly, through software vendors, hardware vendors, and system integrators.

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Delta Computer Systems, Inc

Since 1981, Delta has been helping county governments meet their computing needs. Close to 100 counties across the southeast depend on Delta software.

Delta's Applications for County and Parish Government Include: Land Record Recording and Indexing, Collections, Case Management, Accounting, Appraisal, Assessment and Abstracts, Probate Court Management and more.

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MetaSource was founded in 2007 through the merger of two well proven BPO and document management companies, Mackin Imaging Systems and Data Services Direct, which created a national servicing platform with nearshore operations in Mexico and long held strategic sourcing partnerships in China, and India. 

Our company focuses on information and labor intensive processes that leverage dimensions such as innovation, cost, turnaround, scale and flexibility to drive client value. We service a national clientele through our global network and mix of SOC / AT101 (formerly SAS 70), PCI Level 1 processing centers. Our go-to-market strategy is based upon a business advisory approach.

MetaSource has created a high-performance BPO that maximizes customer and shareholder value. We live a merit-based culture of best-in-class performance, employee involvement, continuous improvement and exceptional transparency.

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Beach Street Consulting | The Windward Group

Beach Street Consulting

Beach Street develops and implements content-focused business process automation solutions. We provide consulting services to enable these solutions for our customers and are widely considered experts working with the Documentum platform, specifically the xCP and Captiva Suites from EMC Corporation.

Beach Street employs and develops highly motivated and skilled IT consultants, all of whom have basic extensive certifications and experience, a large percentage of who have an average of 10 years implementing Documentum and Captiva based systems. Fundamentally, we are committed to helping our people grow consultatively, technically and personally, wherever that growth may take them.

Beach Street achieves success with our clients by implementing an internal methodology know as Streetwise™ where our architects put years of experience to use in defining, designing, developing, and deploying systems that meet our customers needs on time and within budget. Customer commitment, service and focus is the lifeblood of our firm which helps us maintain long-lasting relationships with our customers.

Our success is our customer's success and that is "What We Do."

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