Though facing flat or declining revenues, parishes in Louisiana are responsible for an increasing volume of documents across several agencies, including:
Parishes need to offer a high level of constituent service, so having to do "more with less" is the rule. So then, what's the best way to manage all of these documents and records coming in as well as legacy documents stored in vaults, basements, sheds, and chicken coops?
Scanning all of your documents will help achieve the following:
- Improved Efficiency: do more with less employees
- Cost Savings: reclaim space from file cabinets and boxes
- Compliance: adhere to any state or federal mandates
- Disaster Prevention: ensure no document is lost to a hurricane, flood, fire or other disaster
While you can do this scanning yourself, most parishes don't have the capital to afford the necessary hardware, software and additional labor required. However, you can use a third-party document scanning company who will scan your backfile and/or all documents going forward often for just pennies per page because scanning is their core service.
Once all of your documents are scanned, document management software allows for instant document retrieval, which is crucial for responding to government audits, Freedom of Information (FOIA) requests, and, better yet, for incorporating into self-serve websites.
Experienced providers can also integrate this document management functionality into your back end system, from appraisal software to case management to school district financial management software.
Experience Helps Guarantee Success
The Windward Group has provided document scanning and management outsourcing services and software solutions for many Louisiana parishes. Being located in Mandeville with employees from all over the state, we know what parishes like yours need and can deliver cost-effective solutions.