Medical Records Scanning Service

Perhaps you put it off as long as you could. Perhaps your shelves are bursting with patient charts. Perhaps the fire marshal has declared your records storeroom a five-alarm blaze waiting to happen. Most likely, one of your nurses just spent two hours trying to find an X-ray filed in the wrong chart. Whatever the case, it's time to have your medical records scanned.
We will scan the following for you:
  • Patient Charts
  • Labs
  • Fetal Monitoring Strips
  • EKGs
  • Physician Notes
  • X-rays
  • Any other type of paper or film
We also scan invoices, employee files, paper claims, and explanations of benefits (EOBs).

Retention Requirements

According to Louisiana state law, medical doctors are required to retain medical records 6 years from the date a patient is last treated. Hospitals are required to retain these records 10 years from the date a patient is discharged. Some state medical associations advise health care providers to hold on to records for up to 25 years.
The law does not require you to be store them on paper, so have your records scanned for current and recent patients, store the rest offsite and shred those records no longer needed. The Windward Group can help with all of the above.

Scanning Benefits

Scanning your medical records offers the following benefits:
  • Instant and remote access to patient charts
  • Ability to make diagnoses based on all patient information
  • Minimized risk of medical records being lost or destroyed
  • Streamlined fulfillment of release of information (ROI) requests
  • Worry-free compliance with HIPAA, Medicare and Medicaid
  • Re-purposing of file rooms to serve patients

Trusted for Over Half a Century

The Windward Group has over 50 years of scanning documents for hospitals and medical practices, as well as businesses, schools, courts, and government agencies throughout Louisiana and Mississippi. We will convert your paper documents and records into PDF, TIFF, or any other electronic image format, and will import these electronic documents into your Electronic Medical/Health Records (EMR/EHR) software like Cerner, McKesson and Allscripts. In addition, we will index all your medical records for rapid search and retrieval.

Our internal quality assurance processes ensure that your electronic images are in the right format to meet your legal and business requirements. Our document scanning service bureau passes the latest security audits, assuring you that your documents are safe. If we need to come to onsite at your facility to do the scanning, we have the equipment and personnel that you can trust to get the job done quickly and efficiently, minimizing the impact to your office environment.
Contact us to learn more about our scanning services and solutions or to get started today